Formula to Convert a numeric value into English words Number System in Microsoft Excel?

Posted by imomins on December 22, 2012 at 10:45 PM
  1. Start Microsoft Excel.
  2. Press ALT+F11 to start the Visual Basic Editor.
  3. On the Insert menu, click Module.Type the following code into the module sheet.
Option Explicit
'Main Function
Function SpellNumber(ByVal MyNumber)
    Dim Dollars, Cents, Temp
    Dim DecimalPlace, Count
    ReDim Place(9) As String
    Place(2) = " Thousand "
    Place(3) = " Million "
    Place(4) = " Billion "
    Place(5) = " Trillion "
    ' String representation of amount.
    MyNumber = Trim(Str(MyNumber))
    ' Position of decimal place 0 if none.
    DecimalPlace = InStr(MyNumber, ".")
    ' Convert cents and set MyNumber to dollar amount.
    If DecimalPlace > 0 Then
        Cents = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _
                  "00", 2))
        MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
    End If
    Count = 1
    Do While MyNumber <> ""
        Temp = GetHundreds(Right(MyNumber, 3))
        If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars
        If Len(MyNumber) > 3 Then
            MyNumber = Left(MyNumber, Len(MyNumber) - 3)
        Else
            MyNumber = ""
        End If
        Count = Count + 1
    Loop
    Select Case Dollars
        Case ""
            Dollars = "No Dollars"
        Case "One"
            Dollars = "One Dollar"
         Case Else
            Dollars = Dollars & " Dollars"
    End Select
    Select Case Cents
        Case ""
            Cents = " and No Cents"
        Case "One"
            Cents = " and One Cent"
              Case Else
            Cents = " and " & Cents & " Cents"
    End Select
    SpellNumber = Dollars & Cents
End Function
      
' Converts a number from 100-999 into text 
Function GetHundreds(ByVal MyNumber)
    Dim Result As String
    If Val(MyNumber) = 0 Then Exit Function
    MyNumber = Right("000" & MyNumber, 3)
    ' Convert the hundreds place.
    If Mid(MyNumber, 1, 1) <> "0" Then
        Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "
    End If
    ' Convert the tens and ones place.
    If Mid(MyNumber, 2, 1) <> "0" Then
        Result = Result & GetTens(Mid(MyNumber, 2))
    Else
        Result = Result & GetDigit(Mid(MyNumber, 3))
    End If
    GetHundreds = Result
End Function
      
' Converts a number from 10 to 99 into text. 
Function GetTens(TensText)
    Dim Result As String
    Result = ""           ' Null out the temporary function value.
    If Val(Left(TensText, 1)) = 1 Then   ' If value between 10-19...
        Select Case Val(TensText)
            Case 10: Result = "Ten"
            Case 11: Result = "Eleven"
            Case 12: Result = "Twelve"
            Case 13: Result = "Thirteen"
            Case 14: Result = "Fourteen"
            Case 15: Result = "Fifteen"
            Case 16: Result = "Sixteen"
            Case 17: Result = "Seventeen"
            Case 18: Result = "Eighteen"
            Case 19: Result = "Nineteen"
            Case Else
        End Select
    Else                                 ' If value between 20-99...
        Select Case Val(Left(TensText, 1))
            Case 2: Result = "Twenty "
            Case 3: Result = "Thirty "
            Case 4: Result = "Forty "
            Case 5: Result = "Fifty "
            Case 6: Result = "Sixty "
            Case 7: Result = "Seventy "
            Case 8: Result = "Eighty "
            Case 9: Result = "Ninety "
            Case Else
        End Select
        Result = Result & GetDigit _
            (Right(TensText, 1))  ' Retrieve ones place.
    End If
    GetTens = Result
End Function
     
' Converts a number from 1 to 9 into text. 
Function GetDigit(Digit)
    Select Case Val(Digit)
        Case 1: GetDigit = "One"
        Case 2: GetDigit = "Two"
        Case 3: GetDigit = "Three"
        Case 4: GetDigit = "Four"
        Case 5: GetDigit = "Five"
        Case 6: GetDigit = "Six"
        Case 7: GetDigit = "Seven"
        Case 8: GetDigit = "Eight"
        Case 9: GetDigit = "Nine"
        Case Else: GetDigit = ""
    End Select
End Function
		


How to use the SpellNumber sample function

loadTOCNode(2, 'moreinformation');

To use the sample functions to change a number to written text, use one of the methods demonstrated in the following examples:

Method 1: Direct Entry

loadTOCNode(2, 'moreinformation');

You can change 32.50 into "Thirty Two Dollars and Fifty Cents" by entering the following formula into a cell:

=SpellNumber(32.50)

Method 2: Cell reference

loadTOCNode(2, 'moreinformation');

You can refer to other cells in the workbook. For example, enter the number 32.50 into cell A1, and type the following formula into another cell:

=SpellNumber(A1)

Method 3: Paste Function or Insert Function

loadTOCNode(2, 'moreinformation');

To enter a custom function into a worksheet, you can use Paste Function in Excel 2000, or you can use Insert Function in Excel 2002 and in Excel 2003.

Excel 2000

loadTOCNode(3, 'moreinformation');

To use Paste Function, follow these steps:

  1. Select the cell that you want.
  2. Click Paste Function on the Standard toolbar.
  3. Under Function category, click User Defined.
  4. Under Function name, click SpellNumber, and then click OK.
  5. Enter the number or cell reference that you want, and then click OK.

Excel 2002 and Excel 2003

loadTOCNode(3, 'moreinformation');

To use Insert Function, follow these steps:

  1. Select the cell that you want.
  2. Click Insert Function on the Standard toolbar.
  3. Under Or select a category, click User Defined.
  4. In the Select a function list, click SpellNumber, and then click OK.
  5. Enter the number or cell reference that you want, and then click OK.

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